Keep on Teaching (Eng. version)

Updated:
2020-06-18: New workshop “Using your voice as a tool during lectures online and on campus”
2020-06-17: UPE recommends workshops outside KAU
2020-06-15: New zoom workshops
2020-06-09: Link to UPEs Kalendarium with information about all upcoming workshops.

We are now in a new and unusual situation were we quickly need to change from Campus and physical meetings to teaching online. Our task is to keep the teaching ongoing so that the students can continue their education as far as possible. At Karlstad University, we do have good resources to do that. You can replace lectures, labs, seminars and assignments with work via Canvas, Zoom, KauPlay and our other services relatively quickly. But you may need to reflect about some things first.

The Centre for Teaching and Learning (UPE), together with the IT department, will support you in the transition. This webpage is a part of that support.

The page will be updated continuously.

The goal is to keep on teaching

This website was created to help teachers at Karlstad University to keep on teaching in an acute and pressing situation, so that students can continue to study and learn. Our tips, strategies, tools and resources below are not intended as a complete lesson in distance learning. The intention is to provide support for a quick transition from campus to distance.

  • Don’t wait. More planning is needed to create distance education.
  • Choose simple solutions. We should accept simple and provisional solutions right now.
  • Show tolerance and be flexible. It won’t be perfect right away.
  • The students will be extra stressed.  It will take you far just by showing that you make an effort to make things work. 
  • Help each other. We have not been in a situation like this before. Now is time for collaboration.


Communicate with your students

Communicate frequently and concisely, especially when you first move the class online. If you already have an established pattern and channel for communication, continue using it. If not, it is important to establish a consistent pattern and communication channel with students to help them gain trust and prevent confusion. Stick to one or a few communication channels only, then the students will know where they can search for information.

Here are some tips:

  • Canvas Announcements is an easy way to reach out with your information to all students in a particular course.
  • Tell your students to change their settings in their Canvas profile, so that they get e-mail notifications  when new information is published. Then they can be sure not to miss anything important.
  • Schedule when your students can meet you in Zoom and ask you questions.
  • Add your Zoom-link information in your Canvas profile. It makes it easier for the students to find you when you have meetings.
  • Create a Discussion in Canvas, where your students can ask general questions. Have a routine to visit the discussion every day.


Share materials with your students

Use Canvas to share  materials with your students. Keep in mind that many students use their mobile phones to access the material. Structure your material to make it easier for everyone to access it.
 

Here are some tips: 

Canvas pages are preferred for uploaded documents. 
  • If you need to share documents, use meaningful file names. Let the file name tell you what the file contains. 
  • Please use pdf format for shared material. Pdf can be opened in most situations and takes up less storage space. For example, in PowerPoint and Word, you can always save as pdf (select “Save as” and then pdf format in the list below the field where you type the file name) or print as pdf (Choose pdf as printer in the Print menu).
  • Create folders under the Canvas menu Files for your material. This facilitates the overview, especially if you are several teachers in the same course, if you work with themes or if you structure the material in study weeks.
  • Link the files in Canvas to pages or modules. It is better than making the Files menu available to students: You can comment on the files on the page or module and you can choose when and which files the students should have access to. If the Files menu is available to students, all files will be accessible as soon as they are uploaded. Do you want that?
  • Notify students (use Announcement) when any new information is available.

Useful links (in Swedish)

 

Online lecture – record video or live

You can either record a lecture or lecture or lecture live with the students present in the Zoom meeting room. Pre-recording a lecture is a good alternative with many advantages. A pre-recorded video can be shared in Canvas and students can see it when it is convenient for them. They can also watch the video several times and rewind if something is unclear.
 

Tips for recording video

Record directly on your laptop. For teaching videos, the camera and microphone in your laptop are sufficient. But test first. You need to know that the process of recording, uploading and publishing the recorded video works well. But test first
 
  • Make the video short. Divide longer lectures into several short videos. Avoid recordings longer than ten minutes.
  • Be clear about what the video is about. Start with an image that indicates the content, or tell it clearly in the beginning of your recording.
  • Next to where the student can find the video, you should state in text what it is about (and how long it is).
  • Use pictures to support your speach. But don’t use pictures that work like a compendium, with lots of text. It confuses more than it helps the student! What you need is supporting keywords.
  • Practice. Write a script and practice in front of your camera before recording. This also let you know how long the recording will be.
  • Redo. If it does not turn out well the first time, do it again. If the video is short, it doesn’t matter much if you have to try it a few times before you are satisfied. A video can be used several times, so even if the recording takes time, you will still save time as you do not have to record it again later. 
  • Keep a slightly higher tempo than you normally do. On video, you can talk a little faster than you would in a physical classroom. Just make sure to pause every now and then. If it goes too quickly, the student can rewind, if it goes too slowly, however, it will be boring.
  • It doesn’t have to be perfect. If it is useful in the context it is intended to be used for – that is enough.

Lecture online – live with Zoom

Zoom is a good alternative for live meetings with video and audio, and collaborations of various kinds. The tool also has a chat function and the opportunity to divide participants into groups. You can participate via laptop or mobile phone. You can also press Recording to create a video of the meeting. (Note GDPR: Don’t forget that participants in the meeting must be aware of if they are being recorded.)

Kaltura Capture

Kaltura Capture is a tool for recording video directly to your computer. You can easily record yourself (and pictures that you show on your computer screen) through your computer’s camera. You upload the video to KauPlay directly from Kaltura Capture. From there, you can link the video to a page in Canvas where students can view it. 

Online examination

On 17th of March 2020, the vice-chancellor (rektor) made a decision on examination and teaching, which means that changes in the examination form can be made even when it means a different examination form than stated in the syllabus. The head of department (prefekt) can approve such changes with immediate effect. All examinations that require physical attendance on campus by students, should be rescheduled to a form that does not such attendance. The university is transitioning all courses and programs to online teaching.
 
 
Transferring examination from campus to online often require more than simply trying to do what you do on campus online. We have prepared a selection of suggested solutions to common situations, such as how to transfer seminars, presentations, written exams to online forms, and also information on such things as Wiseflow, legal identification of students, and more.
 

Labs, groupwork and other project-based work

Some types of teaching are especially difficult to do online, such as laboratory work and other activities where you need special types of materials. You need to accept that everything cannot be transferred to online.
 
But by starting with the course’s learning outcomes, you can try to find alternatives to learn the same thing, even though it is done in other ways. Can other material be used to practice before a lab? Maybe you can bring your laptop with Zoom to the lab and let the students observe or guide the work?
 
Schedule online meetings via Zoom to discuss different issues with your students in real-time (synchronously) or create discussions in Canvas where students can discuss the issues asynchronously.
 
 

Zoom meeting rooms for student study groups

When students are divided into study groups and need to collaborate online, they can set up their own Zoom meeting. An individual student can create a link to their own Zoom meeting which all students in the study group can then use. The group members click on the link (share it via email), just as when teachers invite students to a Zoom meeting.
 
UPE can also create customized digital special solutions using WordPress and other digital tools.

 

Find tools and supportive material

 Kaltura Capture

 

Zoom

 

Create discussions in Canvas

 

Examination

Materials that you can share with your students

Tech Support


2020-05-25: Workshop online, week 22
2020-05-15: Workshop online, week 21
2020-05-11: Workshops online, week 20
2020-05-07: Workshops online, week 20
2020-04-30: Workhops online, week 19
2020-04-23: Workshops online, week 18
2020-04-17: Workshops online, week 17
2020-04-15: UPE recommends outside Kau
2020-04-08: UPE recommends outside Kau
2020-04-06: Workshops online, week 16 + 17
2020-04-01: Workshops online, week 15
2020-03-27: Workshops online, week 14
2020-03-24: Added links to “Material that you can share with your students” (under “Find tools and supportive material”)
2020-03-23: Link to new webpage: “Examination tips
2020-03-20: First translation to English of the corresponding Swedish language page.